Recruitment Data Privacy Statement Hong Kong
Go Ahead HiRe is committed to protecting the privacy and security of the personal information we collect during our recruitment process. This statement outlines how we collect, use, and handle your data in compliance with the EU General Data Protection Regulation (GDPR) and the Hong Kong Personal Data (Privacy) Ordinance (PDPO).
Our Details
Go Ahead HiRe
35 De Gruttenmaat
7667 TH Reutum, The Netherlands
darciehudson@goaheadhire.com
0031657049518
www.goaheadhire.com
Data Protection Officer (DPO) / Contact Person for Data Privacy: Darcie Hudson, CEO
What Data We Collect
We collect personal information that is necessary for the recruitment and selection process. This may include:
- Contact details (name, address, email, phone number)
- CV/Resume information (education, employment history, qualifications, skills)
- Details from publicly available sources (e.g., LinkedIn profile information)
- Correspondence records (emails, notes from interviews)
- References and background check information (only with your express consent)
The Purpose and Legal Basis for Processing
We process your personal data for the following purposes:
- To assess your suitability for current and future job opportunities with our clients.
- To communicate with you regarding the recruitment process.
- To conduct background checks and verify information provided (with consent).
Our legal basis for processing your data is:
- Legitimate Interests: To manage our recruitment operations and match skilled candidates with appropriate clients.
- Consent: When you provide us with explicit permission to retain your data for future roles or to conduct specific background checks.
- Legal Obligation: To comply with employment and data protection laws.
- Data Sharing and Transfer
We may share your data with:
- Our Clients: Specifically, our client who is hiring for their Hong Kong office, to evaluate your application for their specific roles.
- Third-Party Service Providers: (e.g., IT systems providers, background checking services, if used, and with your consent).
International Data Transfer:
Your data will be transferred outside the European Economic Area (EEA) or to the UK and Hong Kong. We ensure these transfers are safeguarded through appropriate measures as required by GDPR (e.g., Standard Contractual Clauses or ensuring adequacy of protection), to guarantee your data receives a similar level of protection as in the Netherlands.
Data Retention
We will retain your personal information only as long as necessary for the recruitment process or as required by law.
- Unsuccessful Candidates: We will securely delete your data after a maximum of 12 months from the date of the last interaction, unless you provide explicit consent for us to retain it longer for potential future opportunities.
- Successful Candidates: Your data will be transferred to our client’s HR systems upon hire and retained according to their internal privacy policies.
Your Rights
Under GDPR and PDPO, you have rights regarding your personal data. You can:
- Access: Request access to the personal data we hold about you.
- Correct: Ask us to correct any inaccurate or incomplete data.
- Erase: Request the deletion of your data (under certain circumstances).
- Object: Object to the processing of your data.
- Portability: Request a copy of your data in a structured, machine-readable format.
To exercise these rights, please contact us at [Your Email Address or DPO Contact].
Complaints
If you have a concern about how we are handling your data, you have the right to lodge a complaint with your local Data Protection Authority:
- Netherlands: Autoriteit Persoonsgegevens
- Hong Kong: Office of the Privacy Commissioner for Personal Data (PCPD)
