Privacy Policy

About this Privacy Statement

Go Ahead HiRe, a legal entity under Dutch private law (hereinafter: ‘Go Ahead’, ‘we’ or ‘us’), is committed to protecting your privacy. We handle your personal data with care, as described in this Privacy Statement. We request data such as your name and gender to communicate with you and information about your i.a. age to determine whether certain legal obligations are met.

Processing data

In this Privacy Statement, Go Ahead informs you about the processing of your personal data by us when you contact or engage Go Ahead, are approached by us as a potential candidate for a job offering or otherwise provide personal data to Go Ahead as a client, for example. This Privacy Statement i.a contains information regarding the purpose(s) for which we process your personal data, which legal bases apply to the processing of your personal data, whom we might share your personal data with and what your rights are in regards to our processing of your personal data. No automated decisions regarding your data are made in any way without any human intervention.

In terms of the General Data Protection Regulation (hereinafter: ‘GDPR’), Go Ahead is the ‘controller’ in regards to the processing of personal data mentioned hereinafter.

Personal data

We process the personal data that you provide us with, insofar as this is necessary for the purposes as set out in this privacy statement. We may also process the personal data that your employer provides us with, when we offer services to your employer.

The following personal data about you can be processed by us:

• First and last name, prefix and title;
• Telephone number;
• Age and any other information that may be relevant regarding your identity;
• Marital status;
• Data of birth and nationality;
• E-mail address;
• Address and place of residence;
• Your availability, salary indication, willingness to travel and any other preferences or wishes and any other notes taken by interviewers during the job interview or other conversations;
• Motivation letter and references;
• Curriculum vitae (CV), diplomas and any other information about your education, work experience, skills and qualifications; and
• Any other personal data voluntarily provided by you.

Purposes of the processing

Your personal data will only be processed for a specific purpose. In this case, your personal data will only be processed for the application procedure or to keep you informed of new, interesting vacancies that match your stated preferences. It is necessary to share your data if you want to file a job application.

We process your personal data for the following purposes:

1. Actively seeking out persons who may be interested in / become a candidate for applications, when you are being sought out in this regard;
2. Allowing candidates to participate in the selection processes / application procedures for open applications, if you are such a candidate;
3. Storing personal data in order to recommend candidates for future applications, if you are a candidate who has consented thereto;
4. Drawing up and executing contracts with client companies, if you are a representative or contact person at a client company;
5. Managing a re-location of a client company’s employee, if you are the client company’s employee;
6. Following up on inquiries from potential clients or persons via our website or LinkedIn or Email
7. Coordinating workshops for client companies, if you participate in such a workshop;
8. Maintaining contact, answering and following up of contact requests, if you (seek to) contact us;
9. Complying with legal obligations.
10. Reviewing candidates’ resumes and providing advice on how to improve their resumes

Your personal data is not processed by us for other purposes than those which are described in this privacy statement, unless we have informed you about the additional purposes prior to the processing – or at the time the personal data are obtained (insofar as legally allowed) and the additional processing is based on a legal basis. Your personal data is not processed any more by us than necessary for the realization of our purposes of processing.

Legal bases for the processing

We only process your personal data when a legal basis is applicable. We process your personal data on the following legal bases.

Consent

For some of the purposes mentioned above, we process your personal data on the basis of your consent. Once you have given your consent, you may withdraw it (without giving reasons) at any time by notifying us via email: darciehudson@goaheadhire.com. This has no further consequences for you or for the application procedure.The withdrawal of your consent does not affect the lawfulness of the processing of your personal data during the period that your consent was given and you had not yet withdrawn it.

We base the processing for the purposes mentioned under 1, 2 and 3 on your consent. If, prior to being approached by Go Ahead, you have made known that you are open to work or to be approached by recruiters, processing for the purposes mentioned under 1 and 2 takes place on the basis of Go Ahead’s legitimate interests (as mentioned hereinafter).

Legitimate interests

For the purposes mentioned above, we also process your personal data on the basis that the processing is necessary for the purposes of legitimate interests pursued by us. These interests consist of being able to contact possible candidates, to fill in open applications, to contract with and provide our services to client companies, to provide candidates feedback on how to improve their CV and on being able to answer contact requests.

We process your personal data on this legal basis for the purposes mentioned before as 1, 2 and 4, 5, 6, 7 and 9. If you have any questions about the balancing of interests in regards to the above, please contact us using the contact details mentioned at the bottom of this Privacy Statement. Where other legal bases apply, this legal basis only applies insofar as the other legal bases don’t apply to the entire processing for the purposes.

Contract or requested steps prior to contract

For some of the purposes mentioned above, we process your personal data on the basis that it is necessary for the performance of a contract to which you (in person) are party or in order to make steps at your request prior to entering into such a contract. This is the case for the purpose mentioned before as 5.

Legal obligation

Finally, some of the processing of your personal data takes place because we are legally obliged to do so – mostly by tax legislation. For instance, the ‘Algemene wet inzake rijksbelastingen’ obliges us to retain certain fiscally relevant data for a period of 7 years. More information on this is provided in the paragraph ‘Retention of your personal data’ hereinafter.

We process your personal data on the legal basis stemming from a legal obligation to process that personal data for the purpose mentioned as 8.

Provision of your personal data to Go Ahead

You are under no statutory or contractual obligation (from a contract with Go Ahead) to provide us with your personal data. If you do not provide us with your personal data, this may result in us not being able to let you take part in an application procedure, to follow up on requests, to do business with the company that may hire you and – in any case – process your personal data for aforementioned purposes. If you are an employee of a client company, your employment contract may stipulate otherwise.

Confidentiality

Go Ahead handles personal data confidentially and has therefore taken appropriate technical and organizational measures to properly protect your personal data. We use appropriate security technology to protect your personal data against unauthorized access or unauthorized use. We report (attempted) abuse. Access to your personal data is e.g. limited to our employees who are directly involved in the application procedure. HR staff of the company for which you may be recruited and other people who are directly involved only have access on a strictly need-to-know basis for the purposes defined above. They will observe strict confidentiality with regard to your personal data.

Recipients and transfer outside of the EEA

We do not share your personal data with third parties, unless such sharing is necessary for purposes mentioned above or the transfer of personal data to such parties occurs on your request. If necessary, we will make appropriate arrangements with third parties about privacy rules. Subject to the foregoing, we transfer your personal data to the following recipients:

• Client companies in the European Economic Area (EEA);
• Client companies in the United Kingdom (UK);
• Our legal advisor;
• Tax authorities;
• Microsoft Corporation (through for instance our use of Outlook and Microsoft Teams);
• LinkedIn Corporation (if you are approached / looked up via LinkedIn).

Please note that there may be a legal obligation or a court order obliging us to disclose personal data to a third party. In such a case, we will need to comply and share your personal data with that third party. In some cases, your personal data can be transferred to third parties outside the EEA, for example if you have applied for a position with one of our offices outside the EEA. In that case, we will ensure an appropriate level of protection of your personal data. We will always ask for your consent to transfer your personal data to a third party outside the EEA.

Insofar as the client company (which we would want to introduce you to) is established in the United Kingdom, any transfers thereto are based on the ‘adequacy decision’ of the European Commission for the UK (in the sense of art. 45 GDPR). More information about the adequacy decision can be found here.

Microsoft Corporation and LinkedIn Corporation are partly based in the United States. Any necessary transfers of personal data by these companies to the US are based on (inter alia) standard contractual clauses (in the sense of art. 46(2) GDPR). More information on Microsoft Corporation in this regard can be found here. In regards to LinkedIn Corporation, such information can be found here.

Retention of your personal data

We process your personal data for no longer than is strictly necessary for the purposes for which the personal data are processed. More specifically, this means (e.g.) that we process fiscally relevant personal data for a maximum of 7 years after the end of our business relation with you or your (possible) employer. If we approached you as a candidate but you did not get the position, we will remove your personal data at the latest 4 weeks after the end of the solicitation procedure. If you consented to us keeping your personal data for a longer period of time (for future applications), we will retain your personal data for an additional year.

Your rights in regards to the processing

The GDPR grants you several rights in regards to the processing of your personal data, which we will set out hereinafter.

Right to access, correction and data deletion

You have the right to obtain from us confirmation as to whether or not we process your personal data and to access this personal data and certain information about the processing thereof, as long as this does not affect the rights (such as privacy rights) and freedoms of others.You also have the right to have inaccurate personal data concerning you and processed by us, corrected by us.Under certain circumstances, you also have the right to have your personal data erased (the so called ‘right to be forgotten’). This is the case:

1. when the personal data are no longer necessary in relation to purposes for which they are processed;
2. when the personal data are processed on the basis of your consent, you withdraw that consent and no other processing basis applies;
3. when you object to the processing of your personal data and there are no overriding legitimate grounds for the processing;
4. when the personal data have been unlawfully processed;
5. when the personal data must be deleted on the basis of a legal obligation which applies to us

Right to restriction of processing
You have the right to have the processing of your personal data temporarily ‘stopped’. This is possible in the following cases:

1. You have contested the accuracy of your personal data. The restriction then applies for a period that allows us to verify the accuracy of the personal data;
2. The processing of your personal data is not lawful and you have opposed to the erasure of your personal data. Instead, you have requested restriction of the use of your personal data;
3. We no longer need your personal data for the purposes of the processing, but you need this personal data yourself for the establishment, exercise or defense of legal claims;
4. You have objected to the processing of your personal data and are awaiting the answer to the question whether our legitimate grounds in regards to the processing override yours.

Right to data portability
You have the right, under certain conditions, to obtain the personal data you have provided to us in a structured, commonly used and machine-readable format. You can then transmit this personal data to another party. You can also ask us to transmit your personal data directly to that other party. This right to data portability only applies to personal data provided by you and that is processed automatically on one of the basis of the following bases:

1. your consent; or
2. the necessity of the processing for the performance of an agreement to which you are a party.

Right to object
Under certain circumstances you can object to the (further) processing of your personal data. This is the case when we process those data on the basis of our legitimate interests. We will then cease processing of that data, unless there are compelling legitimate grounds for the processing of your personal data. You can also object to the processing of your personal data for direct marketing. If you object to this, the personal data may no longer be processed for that purpose.

Exercising these rights

You can exercise the aforementioned rights by sending an email to darciehudson@goaheadhire.com.

Identification upon exercise

If we have reason to doubt the identity of the person requesting the exercise of the aforementioned rights, we may ask to identify you. This can be done by showing a valid ID (in the presence of an authorized employee of Go Ahead). You must then make invisible your photo and citizen service number. If confirmation of your identity is possible in a manner which has less impact on your privacy rights, we will also inform you about this.

Contact details

If you have any questions regarding this privacy statement, you can contact us using the following contact details:

Go Ahead HiRe

Springendalhoek 42

7546GT Enschede

darciehudson@goaheadhire.com

Tel.: 0657049518

Complaint with a supervisory authority

You have the right to lodge a complaint with a supervisory authority with regard to the processing of your personal data. The Dutch supervisory authority is the ‘Autoriteit Persoonsgegevens’. You can lodge a complaint using this link.

Amendments

We reserve the right to unilaterally amend this Candidate Privacy Statement in order to ensure continued compliance with applicable legislation or amended laws and regulations or in response to any change in the way we process personal data. This privacy statement was most recently updated in November 2024. The most recent version is available on our website at all times.